Grabbing & Filling In Aspen
Table of Contents
Platform Overview
GradeTransferer can both grab data from the Follet Aspen Gradebook and also fill data into it! This fixes all of your problems with other learning platforms that do not sync with Aspen, allowing you to effortlessly transfer your grades. Keep reading for step by step directions and troubleshooting tips.
Grabbing
Navigate to the 'Scores' area in Aspen (your gradebook), and click into a cell of the assignment column where the grades are that you want to grab for transfer.
Click the big, green 'Grab Data' button in the GT extension.
Check the popup summary to see what was grabbed before filling into your next gradebook.
Filling
After grabbing from a supported platform, navigate to the 'Scores' area in Aspen (your gradebook), and click into a cell of the assignment column where you want to fill grades.
Open the GradeTransferer extension and click the big, green 'Fill Data' button.
Confirm that you've selected the column where you want to fill. Your grades should fill instantly!
Review the information that was filled - it saves automatically.
Grade cells highlighted yellow indicate that they did not save with new information. This could be because you didn't grab scores for those students, a match wasn't made, or you transferred the exact same data that was already in the cell.
Troubleshooting
Grades not grabbing?
Make sure you've clicked into a cell in an assignment column with student grades.
Receiving an error message? Find the associated help article in our Troubleshooting Area.
Grades not filling?
Did you successfully grab grades from another learning platform first? You can check the pop-up summary or the briefcase to see what information is being held before attempting to fill in Aspen.
Did you click into the first grade cell of the assignment before trying to fill? This is how GradeTransferer knows where you want to fill the data.
Do the rosters match? Check to see if the names on the page in Aspen look the same as they do from where you grabbed them. You can look in the briefcase to see what's been grabbed.
If you've got the right class, look more closely at the student names to see if there are naming discrepancies, like typos, middle names, or other formatting issues. To fix name discrepancies, go to the Advanced Settings within GradeTransferer and use the Pattern Remover or the Name Discrepancy Fixer to teach GradeTransferer how the names should be recognized.
Receiving an error message? Find the associated help article in our Troubleshooting Area.
Ensure you are filling on a page with the view settings so that student names are shown as a blue hyperlink. Check that there aren't student IDs or other information, see images below for example. To adjust this, you can create a new field set with only 'Name' and 'Grade Progression'.
Grades filling very slowly?
You can adjust the Grade Column dropdown selection to a subcategory, rather than 'All'.
🎯 Remember to always review transfers for accuracy and completion. The GradeTransferer service can significantly speed up the transfer process and cut down on errors. However, just as with manual grading, it is the teacher's responsibility to verify that grades are correct within their gradebook.
