Feature Overview

For the most part, Grabbing and Filling data is the same with all of our supported platforms, just press the big green button! This video will quickly walk you through basic grabbing and filling.

Please note that some gradebooks have special setups that require a tweak or two. To learn more, find the guide for your particular platform. We also have advanced features and settings that allow you to do more with your student data, so check out our Going Further section!

Grab and Fill

1. When on a page where you want to grab data, click the big green 'Grab Data" button.

   

2. A summary will pop up to confirm the names and grades that have been grabbed. You can also see the information that is being held by clicking on the briefcase icon.

3. Go to your gradebook page and click into the first cell of the column where you want to fill the data. Next, click the big green 'Fill Data' button.

   

Going Further

Grab More

GradeTransferer can combine different sets of data to transfer to your gradebook. This is especially helpful for differentiated versions of assignments and rosters that are organized differently between platforms.

1. Grab data from the first assignment by clicking 'Grab Data'

2. Select 'Grab More' and toggle 'ON'

3. Switch over to the other assignment that contains the second set of student work and click the big, green 'Grab More' button (repeat this process as needed)

4. When you are done grabbing data, toggle the 'Grab More' switch to 'OFF'

5. Now you can adjust (ex: round, scale, etc.) and fill the data as desired into your gradebook using the green button

Remember, you can always see what's being held by clicking on the briefcase!

Fill Again

Instead of the briefcase clearing automatically after filling, GradeTransferer can hold that information and continue to fill the same data set over and over again. This is especially helpful for differentiated versions of assignments and rosters that are organized differently between platforms.

1. Grab desired data

2. Select 'Fill Again' and toggle 'ON'

3. Navigate to your filling gradebook and click the big, green 'Fill Again' button (repeat this process as needed)

4. When you are done filling data, toggle the 'Fill Again' switch to 'OFF'

5. You may fill the held data one final time, or click the trash icon to clear the briefcase

Remember, you can always see what's being held by clicking on the briefcase!

Grabbing Text and Symbols

To grab text or symbol grades, like "missing" or "excused" in Google Classroom, click on the hamburger menu and toggle 'Convert "✓" & text grades' to ON.

For more information, watch the video below and see our Score Converter article.

Clipboard Grab: From Google Sheets, Excel, & Spreadsheets

Toggle this on to make the clipboard icon visible for grabbing from any spreadsheet using our Clipboard Grab feature. For more information, see our Clipboard Grab article.

Scaling Data

This feature allows you to linearly scale all of your grabbed grades at once before filling! Learn more about this feature on our Scaling Grades article.

1. Grab data normally

2. Click 'hamburger' menu ( '꠵' icon) and enter your scaling from and to values

   

3. Click the 'Now' toggle-switch to scale the data

4. A confirmation will show an example of how your grades will be scaled

5. If you click OK to continue, you will see a summary of the scaled scores that are now in your briefcase

   Tip: Scaled data is rounded to two decimal places. If you want to round this data, use the 'Rounding Data Now' feature before filling

6. Fill these scores into your next gradebook

Rounding Data Now

This feature allows you to round grabbed data (already in your briefcase) to a desired amount of decimal places before you fill into your gradebook. You might find that this feature is especially helpful after using the scaling feature, which will always round the data to two decimal places.

Please note that if you want data automatically rounded while grabbing, instead of using the 'now' toggle after grabbing, you can use the saved rounding feature that is found in the Score Converter area.

1. Grab data

   *Optional: Scale grabbed data, which rounds to two decimal places

2. Click 'hamburger' menu ( '꠵' icon) and enter your desired amount of decimals for rounding

   *Selecting -1 decimal places will round the data to the nearest multiple of 10

3. Click the 'Now' toggle-switch to round the data

4. A confirmation will show an example of how your grades will be rounded

5. If you click OK to continue, you will see a summary of the rounded scores that are now in your briefcase

6. Fill these scores into your next gradebook

   

Advanced Settings

Even more features are available to help you transfer grades in our Advanced Settings, which can be accessed by first clicking the hamburger menu. See below 👇

Pattern Remover

You might run into transferring issues if the students' names are intermingled with non-name information. This feature lets you teach GradeTransferer what to ignore by setting up some rules based on common patterns all the student names have. Learn more in our Pattern Remover article!

Name Discrepancy Fixer

You might run into transferring issues if the platform you are grabbing from has variations of the student names in the platform you are filling to. For example, there could be typos, middle names, or dashes in the grabbing gradebook that do not appear in the filling gradebook. This feature allows you to save a list of rules that will fix the discrepancies. Learn more in our Name Discrepancy Fixer article!

Score Converter

The form of the grades where you 'grab' might not be what's accepted by your 'filling' gradebook, such as a symbol or text. Or, perhaps you need any scores ranging from 70-100 transferred as a "P" to indicate proficiency for standards-based grading. Maybe you want to round your grades to the nearest whole number. You can automatically map grades to new values with GradeTransferer. Learn more in our Score Converter article!

Custom Overrides

Computers, browsers, internet connections, and filters all differ between machines. Use these settings to adjust things to your liking . These settings are saved locally to your machine (not to your account), so you can have different ones set up for your work computer and your home computer. Learn more in our Custom Overrides article!

🎯 Remember to always review transfers for accuracy and completion. The GradeTransferer service can significantly speed up the transfer process and cut down on errors. However, just as with manual grading, it is the teacher's responsibility to verify that grades are correct within their gradebook.